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GOLDEN PLANNERS INC. is your fully bilingual, full-service conference planning and event management partner - our staff become an extension of your organization. No matter how large or small the event or gathering, we will put our commitment to quality and our unwavering devotion to detail to work for you.

For more information on the services that GPI can provide, please click on the links below.

Event Logistics

At Golden Planners Inc., we know that paying attention to the smallest detail can make the biggest difference.

Our logistical services include:

  • booking and setting up rooms;coordinating suppliers and service providers;
  • negotiating contracts;
  • selecting and evaluating sites;
  • coordinating catering, food and beverages;
  • arranging technical set-ups and coordinating simultaneous interpretation;
  • designing and installing signage;coordinating security and ensuring proper protocol;
  • recruiting, training and supervising volunteer workforces;
  • preparing detailed function sheets for each segment of the program;
  • developing staff and volunteer management plans; and
  • attending to all details that are unique to your event.

Communications, Marketing and Promotion

From concept to delivery and across all media, Golden Planners develops and executes targeted communications plans and promotional strategies aimed at maximizing participation. We create a desire to take part that goes beyond the obligation to attend - that's our pledge to you.

We'll coordinate the design of your image concept and look. We'll layout and format all of your marketing materials. We'll develop and maintain your event web site.

GPI can also advise and assist you in developing a social media campaign to help reach your target audience.

Program Development

Using a variety of techniques, we bring together experts and facilitators, keynote speakers and presenters in a cohesive structure designed to impart knowledge and gather information. We'll help you develop your conference/event theme and build a program structure geared to engage your target audience.

We'll design and manage creative social, guest and special event programs and networking opportunities. If you need a "Call for Abstracts" we'll make our on-line abstract submission process work for you.

Sponsorship Programs

At Golden Planners, we understand the importance of a successful sponsorship campaign. We help develop sponsorship programs and targets, identify and approach potential sponsors and prepare benefits packages to maximize sponsor participation. We'll manage your sponsorship program to make sure that your sponsors get the benefits they're entitled to.

Tradeshow Sales and Management

From developing exhibit plans, marketing the show and selling booth spaces to arranging technical requirements and coordinating suppliers and service providers, we are your tradeshow management company of choice.

Registration and Accommodation

At Golden Planners we recognize that Registration is the front door by which most delegates will form their first impression of your event. We make sure all your delegates feel like VIPs.

We build a database to collect all the necessary information about your delegates' participation using a real-time on-line web-based registration application. We provide customized, regular status reports and coordinate mailing lists. We will process your delegates' payments, provide invoices and receipts and confirm their participation.

Financial Management

Golden Planners' financial management reporting processes and controls provide peace of mind that your dollar is accounted for. Our reports enable you to effectively manage expenditures and cashflow

Special Events

No matter what the event, success depends on detailed planning, open and ongoing communications and professional management. We bring together entertainment, creative staging and stunning decors guaranteed to make your gala, awards program or corporate event extra special!

On-Site Management and Production

We all know how important it is to keep things on track and rolling smoothly during the event. Our trained professionals ensure things happen according to plan.

Our team is there for you, ready to spring into action-especially when the unexpected occurs!

At Golden Planners, our role is to work with you, understand the needs specific to your event and deliver the services you require to ensure a successful experience.

Controlling the big picture is vital to the success of any event. From program development, marketing and event logistics to resource allocation, sponsorship programs and financial management, we help you manage it or we manage it for you. We'll develop a Critical Path to ensure everyone knows who's doing what and when and we'll script out the Timed Order of Proceedings™ so that all elements of the program proceed flawlessly.

Project Management

Association Management

We can also provide Association Management Services built on over two decades of experience working with various associations across Canada.

Is your association seeking to expand its membership services but you don't have the budget to support overhead costs? Do you need to establish a corporate office but are looking for a cost effective solution? Do you need help with the day-to-day administration and management of your association's affairs and finances? Turning to Golden Planners and our Association Management Services might just be your answer.


  • Association Headquarters and Secretariat Services
  • Governance Guidance
  • Membership - Recruitment and Retention;
  • Database Management; Renewals
  • Website Management and Hosting
  • Financial ManagementMarketing/Communications
  • Board Meetings, Retreats and Team Building
  • Sponsorship/Fundraising

And of course, we can also plan your Annual General Meeting (AGM), trade show, annual convention/conference, webinar or professional development workshops.

Virtual Events

GPI brings the same high level of detail we are known for with in person events to on-line events. With the cancellation of mass gatherings (aka meetings, conferences, conventions, tradeshows, exhibitions and workshops) for the foreseeable future, organizations still have objectives to achieve and on-line events can be the solution.

You can depend on the GPI team to provide guidance on the best platform to use for your on-line and hybrid events. We know how to:

  • design on-line event programs (including appropriate engagement tools);
  • set-up paid or unpaid registration processes;coach presenters to be effective on-line;
  • set up rehearsals and practice sessions; and
  • act as hosts and other administrative functions, such as moderate chat rooms.